We Are Hiring

Position Brief – Administration Assistant, Mildura City Heart Inc.

Position Description:     Administration Assistant

Mildura City Heart Inc is looking for an enthusiastic, passionate, and creative person to join their team as an Administration Assistant and fill a vibrant, exciting, and dynamic role where no two days are the same!

Who are we? The Mildura City Heart Traders Association is the advocacy, event management, marketing, and main touch point for the Traders within the Mildura CBD Precinct. We are there to engage with the Traders and the Community through events, social media and marketing, and through advocacy with the Mildura Rural City Council. We’re passionate about making sure our central business district is a vibrant place of business, dining and entertainment, cultural and holiday celebrations, and the heart of our region.

Position Objectives

The multifaceted Administration Assistant role performs wide-ranging administration activities providing administrative support and assistance in the organisation of events and activations, marketing and promotional activities, general administration, and day-to-day operations for the Mildura City Heart office. The role works within a small, high-functioning team that delivers successful outcomes for the Mildura City Heart Traders Association.

Success in this role will be achieved with established intermediate level professional skills in administration, marketing and finance to ensure smooth day to day running of the office base operations. The position also requires a flexible approach and commitment in offering reliable support to the Mildura City Heart Manager for promotional activities and events.

The Administration Assistant will be responsible for:

  • Assisting in the effective operation of the organisation through the provision of accurate assistance and first-time resolutions to both internal and external stakeholders of Mildura City Heart
  • Providing support to management for events and activations, marketing and promotions, projects, and services.
  • Contributing to the development of a culture that values and actively uses collaboration, reflective practice, and feedback as tools to improve performance.


 Qualifications and Experience

Ideally the successful applicant will have the following:

  • Certificate IV in business administration, marketing, or events (or a willingness to engage in training) or demonstrated experience in customer service delivery in a high-pressure environment.
  • High standard of verbal and written communication skills.
  • Demonstrated workplace experience in IT literacy of various computer hardware, software, and applications, including MS Office Suite, Adobe Suite, professional accounting software (Xero), electronic document management systems and internet applications such as digital marketing.
  • Demonstrated ability to maintain confidentiality and discretion.
  • Ability to work under pressure, to deadlines, and to identify and deal with issues at hand.

The applicant may also have some experience or interest in the following:

  • Social media/photography/design skills.
  • Experience in events or project management, and/or marketing and promotions.
  • Experience in EFTPOS system, cash handling, bank reconciliation, stock reconciliation, and in the use of computerised receipting systems.

Salary and Conditions

There are currently opportunities for two permanent part time positions to the right person.

The salary is based on the Clerical Award, pro rata plus statutory superannuation, reflective of experience and qualification.

All applicants must have the right to work in Australia.

Mildura City Heart Inc is a child safe organisation and as such, applicants may be required to hold a Working with Children Check. Applicants may also be required to undergo a National Criminal History check.



Applying for this position

If this sounds like your dream role, get started on your application by emailing marketing@milduracity.com.au for the Position Description, Job Application Form, and other information to support your application.

You will supply:

  • A covering letter responding to the Position Description
  • A completed Job Application Form responding to the Selection Criteria
  • Your resume



More information

If you’re not sure whether you have all the skills but would love to know more about the role, call Mildura City Heart on (03) 5023 8010, or email marketing@milduracity.com.au to chat further.

Thank you for considering employment with Mildura City Heart Inc